Privacy Policy
1. Introduction
PCEA Sukari Academy ("we," "our," or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Student/Parent Portal.
By accessing or using our portal, you consent to the practices described in this Privacy Policy. If you do not agree with our policies and practices, please do not use our portal.
2. Information We Collect
2.1 Personal Information
We may collect the following types of personal information:
- Student Information: Name, admission number, class, academic records, attendance data
- Parent/Guardian Information: Names, contact details, relationship to student
- Contact Information: Email addresses, phone numbers, physical addresses
- Financial Information: Fee statements, payment history, receipt details
- Transport Information: Bus routes, pick-up/drop points, transport preferences
2.2 Automatically Collected Information
When you use our portal, we may automatically collect:
- IP address and browser type
- Device information and operating system
- Usage patterns and portal interaction data
- Cookies and similar tracking technologies
3. How We Use Your Information
We use the collected information for the following purposes:
Academic Management
Providing access to academic results, reports, and performance tracking
Financial Services
Managing fee payments, generating statements, and processing receipts
Transport Services
Coordinating transport arrangements and managing bus services
Communication
Sending important announcements, updates, and notifications
4. Data Sharing and Disclosure
We do not sell, trade, or otherwise transfer your personal information to third parties except in the following circumstances:
- School Administration: With authorized school staff for educational purposes
- Service Providers: With trusted third parties who assist in portal operation (under strict confidentiality agreements)
- Legal Requirements: When required by law or to protect our rights, safety, or property
- Educational Authorities: As required by educational regulations and accreditation bodies
5. Data Security
We implement appropriate security measures to protect your personal information:
Encryption
Data encrypted in transit and at rest
Access Controls
Role-based access and authentication
Regular Audits
Security monitoring and vulnerability assessments
6. Your Rights
You have the following rights regarding your personal information:
- Access: Request access to your personal data
- Correction: Request correction of inaccurate information
- Deletion: Request deletion of your personal data (subject to legal requirements)
- Objection: Object to processing of your personal data
- Portability: Request transfer of your data to another organization
7. Cookies and Tracking Technologies
Our portal uses cookies to:
- Maintain your login session
- Remember your preferences
- Analyze portal usage and improve user experience
- Provide personalized content
You can control cookie settings through your browser preferences.
8. Children's Privacy
Our portal is designed for use by parents and guardians of students. While we collect information about students, this is done with parental consent and in compliance with children's privacy protection laws.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. Continued use of the portal after changes constitutes acceptance of the updated policy.
10. Contact Information
If you have any questions about this Privacy Policy, please contact us:
Data Protection Officer
Email: dpo@sukari.sc.ke
Phone: +254 20 123 4573
School Administration
Email: admin@sukari.sc.ke
Phone: +254 20 123 4567
Acceptance of Terms
By using the PCEA Sukari Academy Student/Parent Portal, you signify your acceptance of this Privacy Policy. If you do not agree to this policy, please do not use our portal.